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BHP Group Limited — AGM Information 2007
Sep 25, 2007
14787_rns_2007-09-25_a96ab5ae-738c-488a-810b-97e57edf54ad.pdf
AGM Information
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BHP Billiton Plc Neathouse Place London SW1V 1BH United Kingdom Tel: +44 (0) 20 7802 4000 Fax: +44 (0) 20 7802 4111 A member of the BHP Billiton group www.bhpbilliton.com
Questions from Shareholders
The Annual General Meeting (AGM) of BHP Billiton Plc will be held at the Queen Elizabeth II Conference Centre, London, on Thursday, 25 October 2007 at 10.30 am. If you are unable to attend the meeting, you are invited to submit any questions you may have. This form is provided as a convenient way to do so.
Please return your completed question form to our Registrar, Computershare Investor Services 2004 (Pty) Limited, PO Box 61051, Marshalltown 2107, or by facsimile to 011 688 5238 at least 5 business days before the AGM. Alternatively, you can email the Company’s Registrar at [email protected].
You may also submit written questions to the auditor if the questions are relevant to the content of the auditor's report or the conduct of the audit of the financial report to be considered at the AGM.
We will endeavour to address the more frequently raised questions during the course of the AGM. If time does not permit us to address all questions at the AGM we will prepare responses and make these available on our website.
Question(s): Please mark X if it is a question directed to the Auditor 1. _____________ _____________ ______________ ______________ 2. _____________ _____________ ______________ ______________ 3. _____________ _____________ ______________ ______________ 4. _____________ _____________ ______________ ______________ 5. _____________ _____________ ______________ ______________
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Thank you for your time.
C 1234567890
Registered office as above Registered in England and Wales, Number 3196209
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Securityholder Reference Number (SRN)
MR JOHN SMITH 1 FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030 I 1234567890
I N D
Appointment of Proxy
I/We being a member/s of BHP Billiton Plc and entitled to attend and vote hereby appoint
the Chairman of the Meeting (mark box with an ‘X’)
OR
Write here the name of the person (or body corporate) you are appointing if this person is someone other than the Chairman of the Meeting.
or failing the person or body corporate named above, or if no person is named, the Chairman of the Meeting, to act generally on my/our behalf and to vote in accordance with the directions on this proxy form or, if no directions have been given, as he or she sees fit, at the Annual General Meeting of BHP Billiton Plc to be held at the Queen Elizabeth II Conference Centre, Broad Sanctuary, Westminster, London on 25 October 2007 at 10.30am and at any adjournment thereof. Should any resolution(s), other than those specified, be proposed at the Meeting, my/our proxy may vote on those matters as he or she thinks fit. I/we understand that I/we may submit a proxy form and still attend the Meeting. If I/we do this my/our proxy’s authority is suspended only in relation to those resolutions (if any) which I/we have appointed the proxy but on which I/we choose to vote personally.
Important Note: If you appoint the Chairman as your proxy and give no directions on how to vote, the Chairman intends to vote in favour of each of the resolutions summarised below.
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To approve the repurchase of shares in BHP Billiton Plc
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To approve the cancellation of shares in BHP Billiton Plc held by BHP Billiton Ltd on each of the following dates: (i) 31 December 2007 (ii) 15 February 2008 (iii) 30 April 2008 (iv) 31 May 2008 (v) 15 June 2008 (vi) 31 July 2008 (vii) 15 September 2008 (viii) 30 November 2008
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To approve the 2007 Remuneration Report 19. To approve the grant of awards to Mr M J Kloppers under the GIS and the LTIP
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To approve the grant of awards to Mr C W Goodyear under the GIS
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To approve the amendment to the Articles of Association of BHP Billiton Plc
Voting directions to your proxy -
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Please mark X (within the box) to indicate your directions 1. To receive the 2007 Financial Statements and Reports for BHP Billiton Plc
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To receive the 2007 Financial Statements and Reports for BHP Billiton Ltd
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To re-elect Mr D A Crawford as a Director of BHP Billiton Plc
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To re-elect Mr D A Crawford as a Director of BHP Billiton Ltd
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To re-elect Mr D R Argus as a Director of BHP Billiton Plc
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To re-elect Mr D R Argus as a Director of BHP Billiton Ltd
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To re-elect Mr C A S Cordeiro as a Director of BHP Billiton Plc
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To re-elect Mr C A S Cordeiro as a Director of BHP Billiton Ltd
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To re-elect The Hon E G de Planque as a Director of BHP Billiton Plc
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To re-elect The Hon E G de Planque as a Director of BHP Billiton Ltd
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To re-elect Dr D A L Jenkins as a Director of BHP Billiton Plc
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To re-elect Dr D A L Jenkins as a Director of BHP Billiton Ltd
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To reappoint KPMG Audit Plc as the auditor of BHP Billiton Plc
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To renew the general authority to allot shares in BHP Billiton Plc
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To renew the disapplication of pre-emption rights in BHP Billiton Plc
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To approve the amendment to the Constitution of BHP Billiton Limited
PLEASE SIGN HERE This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented. Individual or Shareholder 1 Shareholder 2 Shareholder 3 Shareholder 4 Individual/Sole Director and Director/Company Secretary Sole Company Secretary
/ /
Contact Name
In addition to signing the proxy form in the above box(es) please provide the information above in case we need to contact you.
Contact Daytime Telephone Date
XX
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Proxy Form
All correspondence to: Computershare Investor Services 2004 (Pty) Limited PO Box 61051 Marshalltown 2107 Telephone: 011 370 5240 Facsimile: 011 688 5238
000001000 1301011221012102012221332120133322113 BHP MR JOHN SMITH 1 FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Shareholder Reference Number (SRN)
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I 1234567890 I N D
LODGEMENT OF A PROXY
This proxy must be received by 11.30am (South African local time) on Tuesday, 23 October 2007
Any Proxy Form (and any relevant authorities under which it is signed) received after that time will not be valid for the scheduled meeting.
How to complete this form
If you are unable to attend the Annual General Meeting of BHP Billiton Plc to be held in London on Thursday, 25 October 2007 at 10.30am (UK time), you are encouraged to appoint a person who will attend as your proxy and exercise your right to vote at the Meeting. Shareholders holding shares dematerialised into STRATE should return their proxy form direct to their CSDP or stockbroker.
Appointment of additional proxies
A shareholder is entitled to appoint one or more persons (whether shareholders or not) to attend the meeting and vote. A separate proxy form should be used for each proxy appointment. If you intend appointing additional proxies, please contact the Company’s Registrar for additional proxy forms.
Any questions?
Telephone: 011 370 5313 if you have any questions on how to complete this proxy form or to obtain additional forms.
Directing your proxy how to vote
If you wish to direct your proxy how to vote (or abstain from voting) on any resolution, place a mark ("X") in the "For", "Against" or "Vote Withheld" box for each resolution.
Signing instructions
You must sign this form as follows in the spaces provided:
Individual: Where the holding is in one name, the proxy form must be signed by the shareholder or the shareholder's attorney. Joint holding: Where the holding is in more than one name, any one of the joint holders may sign the form but the vote of the Senior who renders a vote whether in person or by proxy shall be accepted to the exclusion of the votes of the other joint holders. Seniority is determined by the order in which the names stand in the Company’s share register.
Power of Attorney or relevant authority: If this form is signed by a person who is not the registered shareholder, then the relevant authority or a certified copy of it should either have been exhibited previously to the Company's Registrar by the time above or be enclosed with this form, and the words "authorised signatory" should be added under the signature on the front of this form.
Companies: Where the holding is in the name of a company, then this form must be given under the Common Seal of the company or executed in a manner having the same effect, or under the hand of an authorised officer or attorney who has not received any notice of revocation of that authority. Electronic proxy lodgement: (Certificated shareholders only): To appoint a proxy electronically go to www.bhpbilliton.com, click on the "Vote online" icon then follow the prompts and instructions. To access this service you will need your Shareholder Reference Number (SRN) and Personal Identification Number (PIN) which are printed on the top right hand corner of the front of this form. Shareholders who hold shares through STRATE should liaise directly with their CSDP or broker.
Documents may be lodged:
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VIA THE INTERNET BY FAX BY MAIL IN PERSON
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www.bhpbilliton.com
011 688 5238
Computershare Investor Services 2004 (Pty) Limited PO Box 61051 Marshalltown 2107
Computershare Investor Services 2004 (Pty) Limited 70 Marshall Street Johannesburg 2001
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